Executive Administration Officer

Do you thrive in a dynamic administrative role and enjoy supporting senior leaders? Swanage Railway is looking for a proactive Executive Administration Officer to provide high-level support to the CEO and Executive Team. You’ll help keep day-to-day operations running smoothly, support governance and strategic projects, and contribute to the delivery of our 2025–2035 Strategic Plan.

Key Responsibilities:

• Manage diaries, correspondence, meetings, and travel for the Executive Team
• Prepare reports, presentations, and briefing documents
• Track actions from board and project meetings, ensuring progress
• Coordinate communications across staff, volunteers, and external stakeholders
• Support governance, statutory reporting, and document management
• Assist with recruitment, onboarding, and project coordination

Who We’re Looking For:

• Experience in administrative, executive assistant, or coordination roles
• Highly organised, professional, and accurate
• Strong written and verbal communication skills
• Confident using Microsoft Office, Teams, and document management systems
• Discreet, proactive, and collaborative

Desirable:

• Experience supporting senior leadership or governance bodies
• Understanding of charities, heritage organisations, or visitor attractions
• Project coordination or document workflow experience

Part-time | £26,000 | 30 hours/week
Location: Swanage Railway

Why Join Us:

• Be part of our new Executive Team, supporting professional management and governance
• Contribute to a heritage railway with a clear strategic vision
• Access training and development opportunities to grow your skills

Apply now with your CV and a short covering statement explaining why you’re the ideal candidate!